Share Print Layouts

Sharing print layouts allows others to access the layouts.

The two levels of sharing are as follows:

Allow end users to run prints: Share the print layout as an ArcGIS item so that users of the host application can run prints.

Users must have access to the application that hosts the layout.
Allow authors to modify print layouts: Create an ArcGIS group with update capabilities and share the print layouts with the group to modify the layout in Print Designer.

To quickly share a print layout with another print author in your organization, provide the author with the URL to the print layout. The URL for a print layout looks similar to the following:
https://apps.vertigisstudio.com/printing/designer/#print=4979f7d88b444308bd2ccc0eeb31dfe2

See also...

Share an ArcGIS Item

Share a Print Layout with an Author Outside your Organization

Share a Print Layout for Printing

This topic assumes that you have already created the groups you want.

To allow an end user to run a print, you must share the print layout with the user.

Sharing a print layout and its host application with Everyone (public) or Organization provides sufficient privileges to run the print. If you want to create an ArcGIS group for users who are allowed to run prints, creating the group using a Publisher or User account provides sufficient privileges. If you create the group using an Administrator account, make sure you set What items in the group can its members update? to Only their own items.

For more information on creating groups, refer to the Esri documentation for the version of ArcGIS you use: Portal for ArcGIS or ArcGIS Online. For instructions on sharing ArcGIS items, see Share Print Layouts.

For Portal for ArcGIS 10.6 and later, you must share the print layout (and optionally, the widget), depending on how you want users to access printing. For Portal 10.5.1, custom widgets require user sign-in, so anonymous printing is not supported.

Share a Print Layout for Editing

Within an organization, there is usually more than one person who can maintain the organization's collateral, like print layouts. To share print layouts with otherprint authors in your organization:

Create an ArcGIS group with update capabilities.
Share the sign-in application with the group.
Share the print layouts with a group.

As print authors create newprint layouts, they share the layouts with the group so the other print authors in the organization have access.

Update capabilities are required to allow print authors to open each other'sprint layouts inPrint Designer. The authors can modify the print layout or create a copy by saving it under a new name.

In ArcGIS, groups with Update capabilities are closed to users outside the organization in which the group was created. This means that print authors must be members of your organization.

To share a print layout with someone outside your organization, export the print layout following the instructions in Share a Print Layout with an Author Outside your Organization. This provides the outside author with a copy of the print layout.

Administrators of your ArcGIS organization are allowed to modify everything.

Open a Shared Print Layout in Print Designer

Just as you can share your print layouts with other print authors, other print authors can share their print layouts with you. Print Designer's File menu has a Shared With Me option that lists the print layouts authored by someone in your organization that are shared with the organization or a group that you belong to.

To open a shared print layout:

In Print Designer, open the File menu.
Click Shared with me.
Double-click the print layout or select the print layout and click Open.

You can search for the print layout if you know all or part of the print layout's title.