Within an organization, there is usually more than one person who can maintain the organization's collateral, like print layouts. To share print layouts with otherprint authors in your organization:

▪Create an ArcGIS group with update capabilities.

▪Share the sign-in application with the group.

▪Share the print layouts with a group.

As print authors create newprint layouts, they share the layouts with the group so the other print authors in the organization have access.

Update capabilities are required to allow print authors to open each other'sprint layouts inPrint Designer. The authors can modify the print layout or create a copy by saving it under a new name.

In ArcGIS, groups with Update capabilities are closed to users outside the organization in which the group was created. This means that print authors must be members of your organization.

To share a print layout with someone outside your organization, export the print layout following the instructions in Share a Print Layout with an Author Outside your Organization. This provides the outside author with a copy of the print layout.

Administrators of your ArcGIS organization are allowed to modify everything.